Congregation FAQ
1. Do I have to register for attending Congregation ceremony?
Yes. Online registration is required for attending the Congregation ceremony. The in-person Congregation ceremony will be open for registration from around mid of June to early July 2024 on the Faculty’s Congregation Webpage. Email invitation to join the Congregation will be sent to eligible graduands by mid-June. Please note that late registration after the respective registration deadlines will NOT be accepted.
2. When will I receive the broadcasting links if I choose to join the virtual Congregation ceremony?
Details and the broadcasting link of the virtual Congregation ceremony will be sent to registered graduands latest by 5 June 2024, Wednesday. Please make sure you have provided a valid email address in the registration form to receive relevant information.
3. If I registered to attend the virtual Congregation ceremony, can I loan the academic dress for photo taking?
Yes, you can. For details, please refer to the HKU Congregation website: https://www4.hku.hk/congreg/academic-dress/loan-of-academic-dress.
4. When will I receive the admission tickets to attend the in-person Congregation ceremony?
For graduands registered successfully with a Hong Kong correspondence address, the admission tickets (for both graduands and guests) will be sent by post around one week before the date of the in-person Congregation ceremony. Please make sure the address you entered in the registration form is correct, as NO extra ticket will be re-issued if lost.
For Graduands who provide address outside of Hong Kong / of HKU's residential Hall / of HKU's Office, please collect your ticket package at the Faculty Office from July 15, 2024 (Mon) to July 23, 2024 (Tue) during office hours. You may also collect the admission tickets at the Congregation reception.
Office hours:
Monday - Friday: 9:00am - 1:00pm ; 2:00pm - 5:00pm
Saturday, Sunday, University & Public Holiday: Closed
Address: Room 501, Haking Wong Building, Faculty of Engineering, HKU
Graduands will be arranged to be seated in the Grand Hall (the Hall) with seat number assigned. Admission tickets (for graduands and guests) should be presented at the venue upon entry. Failure to present admission ticket will NOT be allowed for entrance.
5. Can I loan the Academic Dress on the date of in-person Congregation ceremony?
No. Graduands should have loaned a full set of academic dress, including cap, hood and gown before attending the in-person Congregation ceremony. Academic dress will NOT be available for loan on the date of Congregation at the venue.
Please refer to the “Academic Dress” page of HKU Congregation Website for more details.
6. Is there any suggested attire for graduands joining the in-person Congregation ceremony?
Yes. Graduands attending the Congregation ceremony should strictly observe the dress code requirement, please refer to the video here for details. Sports shoes, flip-flops, sandals, extremely high-heeled footwear, jeans, shorts and mini-skirts should be AVOIDED.
Graduands without proper attire and/or full set of academic dress will NOT be allowed to enter the Hall and present on stage. For enquiry, please contact +852 2219-4263 or congmail@hku.hk.
7. How many guest tickets can I request at the in-person Congregation ceremony?
Each attending Graduand can request for a maximum of TWO guest tickets.
Due to limited seating capacity of the Grand Hall, it is anticipated that certain number of guests will be seated in live broadcast venues nearby. Priority for guests to be seated in the Hall will be given according to graduand’s registration date and time.
8. When shall I arrive at the in-person Congregation ceremony venue? What will I do in the ceremony?
To ensure a smooth ceremony, graduands are required to attend a briefing and rehearsal with the Stage Marshalling Officer. Please arrive the venue at the time specified on the admission tickets, i.e. 30 or 45 minutes prior to the scheduled Congregation time. During the rehearsal, you will be briefed on the procedures of the ceremony.
Please be reminded to bring with you 1) the name card with your name, programme title and a designated QR code and 2) graduand admission ticket to the venue. The name card, requested admission tickets (for both graduands and guests) and important notes to Graduands will be sent by post to graduands’ registered local correspondence address, or available to collect at Faculty Office for graduand registered with a non-local correspondence address. Please make sure the address you input in the online registration system is correct, as NO extra ticket will be re-issued if lost.
All graduands will be presented on stage in a programme-specific sequence. Graduand arrives at the venue after his/her programme is presented to the Presiding Officer will NOT be presented on stage separately and will NOT be allowed to go onto the stage.
9. Will children be allowed to enter the venue at the in-person Congregation ceremony? Do they need tickets?
Children under the age of 6 are NOT allowed to enter the venue. All guests are required to get admission tickets to enter the venues, including children aged 6 or above.
10. Will I be presented the certificate during the in-person Congregation ceremony?
No, certificates will only be available for collection after the ceremony. Details of Certificate Collection for Class of 2024 will be announced on the “Certificate” page of HKU Congregation website. For enquiries, please contact Academic Services Office at +852 2859-2433 or asoffice@hku.hk.
11. Do my family members and I need to apply for visit visas to attend my in-person Congregation ceremony?
You may need to apply for a visit visa to enter Hong Kong in attending the in-person Congregation ceremony. Please check your limit of stay printed on the landing slip, you may also check with Immigration Department of the HKSAR Government for details. Information provided here is for reference only.
Immigration Department of HKSAR Government
E-mail: enquiry@immd.gov.hk
Website: https://www.immd.gov.hk/eng/services/visas/visit-transit/visit-visa-entry-permit.html
12. If I have returned to my home country and cannot attend the Congregation ceremony, is there any live broadcast available?
All in-person Congregation ceremony sessions will be broadcasted live online so that you and your family/friends can watch the ceremony proceedings.
The respective links of the live broadcast for each session will be announced on the Faculty website: https://engg.hku.hk/Congregation/News closer to the event date.
13. Are there official photography services available at the in-person Congregation ceremony?
Individual photo will be taken by official photographers when graduand is presenting on stage. The photographs taken at the Congregation ceremonies will be available for download from the Faculty website around 1 month after the ceremony. The Faculty is not responsible for providing individual portraits to each Graduand.
For general information about the Congregation ceremony, please visit https://www4.hku.hk/congreg/
For enquiries, please email to enggfac@hku.hk.