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Congregation FAQ

Congregation FAQ

1. Do I have to register to attend the Congregation?  When will I receive the tickets?

Yes. Online registration is required for obtaining the admission tickets (both Graduands and guests) to attend the 208th Congregation – Faculty of Engineering on December 1, 2022 (Thursday). Online registration will start from 9:00 am on October 19 to 5:00 pm on November 2, 2022 (HK Time). After you have successfully registered, admission tickets (both Graduands and guests) will be sent to you around a week before the day of Congregation.  Please note that late registration after the registration deadline will NOT be considered.

For students with a local correspondence address, admission tickets (both Graduands and guests) will be sent by post. Please make sure the address you entered is correct as NO extra ticket will be re-issued if lost.

For students without a local correspondence address, please obtain your admission tickets (both Graduands and guests) at the Faculty Office (Room 501, 5/F, Haking Wong Building) from November 24, 2022 to November 30, 2022 during office hours. You may also collect admission tickets (both Graduands and guests) at the Congregation reception.

Office hours:
Monday - Friday: 9:00 am - 1:00 pm ; 2:00 pm - 5:00 pm
Saturday: 9:00 am - 12:30 pm

Graduands will be arranged to be seated in the Grand Hall with seat number assigned.  Admission ticket for the Graduands should be presented at the venues upon entry. Failure to present admission ticket will NOT be allowed to enter the venue.

For the guests of Graduands attending the Ceremony, please also present the admission tickets upon entry to the venues. Failure to present admission ticket will NOT be allowed to enter the venues.


2. Can I borrow Academic Dress at the hall on the day of Congregation?

No. Graduands should have borrowed the full set of academic dress, including cap, hood and gown before joining the Congregation. Academic dress will NOT be available for loan on the day of Congregation.

Please refer to the “Academic Dress” page of HKU Congregation Website for more details.

Sports shoes, flip-flops, sandals, extremely high-heeled footwear, jeans, shorts and mini skirts should be avoided. For suggested attire, please refer to here. For enquiry, please contact +852 2219-4263 or congmail@hku.hk.


3. How many guest tickets can I get?

Each attending Graduand can request for a maximum of TWO guest tickets. Please note that late registration for joining the 208th Congregation – Faculty of Engineering after the deadline will NOT be considered.

In view of the seating capacity and the need to observe the pandemic prevention measures, only a limited number of guests will be seated in the Grand Hall, other guests will be seated separately to view the live broadcast in designated rooms close to the Grand Hall. Priority for guests to be seated in the Grand Hall will be given according to Graduand’s registration date and time.


4. When shall I arrive at the venue?  What will I do in the Congregation?

Graduands must arrive at the venue at the time specified on the admission tickets to attend a briefing and rehearsal.  Generally, Graduands will be asked to arrive at the venue 45 minutes before the scheduled time of the Congregation to enable the Stage Marshalling Officer to brief you on the procedures to follow at the Congregation.

Please be reminded to bring with you the name card bearing your names, programme titles and a designated QR code together with admission ticket to the venue.  The name card together with admission tickets (both Graduands and guests) that were requested at the online registration and relevant important notes will be sent to Graduands’ local correspondence address by post.  Please make sure the address you input in the online registration is correct, as NO extra ticket will be re-issued if lost.

All Graduands will be presented on stage in a programme-specific sequence. Graduand who arrives at the venue after his/her programme is presented to the Presiding Officer will NOT be presented on stage separately and will NOT be allowed to go onto the stage.


5. Will children be allowed to enter the venue?  Do they need tickets?

Children under the age of 6 are NOT allowed to enter the venue. All guests are required to get admission tickets to enter the venues, including children aged 6 or above. 


6. Will I be presented the certificate during the Congregation?

No, certificates will only be available for collection after the Ceremony. Please refer to the “Certificate” page of HKU Congregation website for the details of Certificate Collection for Class 2022. For enquiries, please contact Academic Services Office at +852 2859-2433 or asoffice@hku.hk.


7. Do my family members and I need to apply for visit visas to attend the Congregation?

You may need to apply for a visit visa to enter Hong Kong and attend the Congregation.  Please check your limit of stay printed on the landing slip, you may also check with Immigration Department of HKSAR for details.  The information provided here is only a general guidance.

Immigration Department of HKSAR
E-mail: enquiry@immd.gov.hk
Website: https://www.immd.gov.hk/eng/services/visas/visit-transit/visit-visa-entry-permit.html


8. In view of the COVID-19 pandemic, what are the boarding requirements to travel to Hong Kong in joining the Congregation? 

For Graduands and their guests who are residing overseas and will travel to Hong Kong to join the congregation, please read through the “Points to Note for Quarantine for Inbound Persons” in the HKSAR Government’s website: https://www.coronavirus.gov.hk/eng/inbound-travel.html carefully before travelling to Hong Kong.

You can also refer to the HKSAR Government’s website: https://www.coronavirus.gov.hk/eng/index.html for the latest developments of the pandemic situation and quarantine measures in Hong Kong.

The information provided here is only a general guidance. Please make sure that you have understood and complied with the quarantine requirements stipulated by the HKSAR Government before coming to Hong Kong to join the Congregation.


9. If I have returned to my home country and cannot attend the ceremony in person, is there any live broadcast available for us?

It is understood that some of you have returned to your home country and would not be able to join the ceremony in person.  In view of such, all the congregation sessions will be broadcasting live online so that you and your family/friends can watch the ceremony proceedings even though you are not in Hong Kong at that moment.  The respective links of the live broadcast for each session on December 1, 2022 will be announced on the Faculty website: https://engg.hku.hk/Congregation/News nearer to the event date.


10. Do my guests and I need to use the LeaveHomeSafe mobile application and comply with the Vaccine Pass to enter HKU campus and other venues?

Yes.  In line with the government policy, all visitors entering the HKU campus will be asked to use the LeaveHomeSafe mobile application to scan the venue QR code and should comply with the Vaccine Pass for campus access. 

Graduands will also be asked to scan the venue QR code of Grand Hall before entering the venue.  For details, please refer to the website of HKU COVID-19 Info Hub: https://covid19.hku.hk/.


11. Will there be an official photographer at the ceremony to take individual picture of each Graduand on stage?

A photo of each Graduand will be taken as they are on stage.  The Faculty does not bear the responsibility in providing an individual portrait for each Graduand.  The photographs taken at the Congregation will be available for you to download from the Faculty website after the Ceremony.


For general information about the Congregation, please visit: https://www4.hku.hk/congreg/
For enquiries, please email to enggfac@hku.hk