Checklist for Graduands to attend the in-person Congregation ceremony
Please take note of the following important dates and must-do tasks for Graduands in order to get prepared for the in-person Congregation ceremony.
Before the in-person Congregation ceremony
| Things to do |
When |
| 1. |
Eligible graduands will be notified by email to register for attending the in-person the 213th Congregation ceremony 2024 via the Faculty website. Graduands successfully registered to the Congregation will be arranged to be seated in the Grand Hall with seat numbers assigned.
Each attending graduand can request for a maximum of TWO guest tickets. Due to limited seating capacity of the Hall, it is anticipated that certain number of guests will be seated at live broadcast venues nearby. Priority for guests to be seated in the Hall will be given according to graduand’s registration date and time.
(NOTE: late registration for joining the Congregation ceremony will NOT be accepted.)
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Early October
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| 2. |
Eligible graduands should borrow the academic dress (cap, hood and gown) from Victoria Uniform. Please visit the HKU Congregation website for more details. |
October 25, 2024 to
December 7, 2024 |
| 3. |
Eligible graduands will receive one graduand ticket and in maximum two guest tickets (upon request during the online registration), for joining the in-person Congregation ceremony together with the important notes and name card bearing your name, programme title and a designated QR code around one week before the ceremony. Eligible graduands should read through the important notes before attending the Congregation. |
Around one week before the in-person Congregation ceremony |
| 4. |
Please ensure that you and your guests know how to get to the venue. |
Few days before the in-person Congregation ceremony |
On date of the in-person Congregation ceremony
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Things to do |
| 1. |
Formal attire should be strictly observed on the date of in-person Congregation ceremony. Sports shoes, flip-flops, sandals, extremely high-heeled footwear, jeans, shorts and mini skirts should be AVOIDED. Failure to observe formal attire will NOT be allowed to enter the Hall and go on the stage. Please refer to this video for details: https://www4.hku.hk/congreg/academic-dress/suggested-attire.
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| 2. |
Graduands should bring along your
(a) admission ticket that bears your assigned seat number (note: the seat number is assigned according to the order of degree conferral)
(b) name card that bears your name, programme title and a designated QR code, for presenting you on stage and displaying your details on the livestream video.
(c) full set of academic dress which includes cap, hood and gown (note: No spare academic dress or pins will be provided on-site. Before entering the Hall, you should already have had your gown and hood on. Graduands without proper academic dress will NOT be allowed to present on stage.)
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| 3. |
Admission ticket for the graduands should be presented at the venues upon entry. Failure to present admission ticket will NOT be allowed to enter the Grand Hall.
For the guests of graduands attending the ceremony, please also present the admission tickets upon entry to the venues. Failure to present admission ticket will NOT be allowed to enter the venues.
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| 4. |
To ensure a smooth ceremony, graduands are required to attend a rehearsal scheduled 30 minutes prior to the Congregation ceremony. Please arrive the Grand Hall at the time specified on the admission ticket to allow the Stage Marshalling Officer to brief you on the procedures to follow. |
| 5. |
Individual portrait taken for graduand on stage at the Congregation ceremony will be available for download from the Faculty website around 1 month after the ceremony. The Faculty is not responsible for providing individual portraits to each graduand. |
| 6. |
No drinks and food are allowed at any venues. |