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Checklist for Graduands

Checklist for Graduands

Please take note of the following important dates and must-do tasks for graduands in order to get prepared for the Congregation.

Before the Congregation

 
Things to do When

1. Eligible graduands are notified by email and by post to register their attendance at Congregation on the Faculty website.  In light of the COVID-19 situation and in accordance with recommendations on social distancing and group gatherings, the University has decided to hold Congregation on a smaller scale.  The Ceremony  in the Grand Hall this year will be held in three sessions for undergraduate and postgraduate Graduands ONLY

However, each attending Graduand can request for a maximum of TWO guest tickets whereas the guests will be seated separately from the Graduands in another room on campus to watch the live broadcast of the ceremony.  Seats are allocated on a first-come-first-served basis.  Online registration will be available from 11 October 2021 to 25 October 2021 (both dates inclusive).

(NOTE: late registration after the deadline will NOT be accepted.)
Early October
2. For Graduands who reside overseas, please pay attention to the travel/quarantine note from the HKSAR Government’s website. Early October
3. Eligible graduands should borrow the academic dress (cap, hood and gown) from Victoria Uniform. Please visit the HKU Congregation website  for more details. Early to mid of November
4. Eligible graduands will receive one graduand ticket and guest tickets for viewing the live broadcast of the ceremony (if you requested at the online registration) together with the important notes and name card bearing your name around 8-10 days before the Congregation. Eligible graduands should read through the important notes before the Congregation. 8-10 days before the Congregation
5. Registered Graduands and guests should complete the online Health Declaration Form 7 days before the event date. The link for the online Health Declaration Form will be sent to registered Graduands by emails. Please note that all registered Graduands and guests must complete and submit the online Health Declaration Form before the date of your Congregation session. All Graduands and guests should present a confirmation email with QR code of the completed “Health Declaration Form” (either print or mobile version) and admission ticket upon entry to venue. Failure to present the aforesaid confirmation and admission ticket will not be allowed to enter the venue. At least 7 days before the Congregation
6. Please ensure that you and your guests know how to get to the venue. Few days before the Congregation

On the day of Congregation

  Things to do
 1. Graduands should bring with you to the Congregation your
(a) admission ticket (note: You will be seated in a seat specifically assigned to you. The admission ticket bears your seat number, which is allotted to you according to the order in which you will be presented for your degree)
(b) a confirmation email with QR code of the completed “Health Declaration Form” (either print or mobile version)
(c) name card bearing your name for calling your name on stage
(d) full set of academic dress which includes cap, hood and gown (note: No spare academic dress or pins will be provided on-site. Before entering the Hall, you should already have your gown and hood on.  Graduands without proper academic dress will not be allowed on stage)
 2. Graduands should remind your guests to bring the admission tickets and a confirmation email with QR code of the completed “Health Declaration Form” (either print or mobile version) upon entry to the venue. Failure to present the aforesaid confirmation and admission ticket will not be allowed to enter the venue.
 3.

Admission ticket for the graduands should be presented at the venues upon entry.  Failure to present admission ticketwill NOT be allowed to enter the venues.

For the guests who will watch live broadcast of the Ceremony on campus, please also present the admission tickets upon entry to the venues.  Failure to present admission ticket will NOT be allowed to enter the venues.
 4. Graduands should arrive at the venue 45 minutes before the scheduled time of the Congregation to enable the Stage Marshalling Officer to brief you on the procedures to follow at the Congregation.  
 5. Formal attire should be strictly observed on the date of Congregation.  Sports shoes, extremely high-heeled footwear, jeans, shorts and mini skirts should be avoided.  Failure to observe it will NOT be allowed to enter the Hall and go on stage.
 6. A photo of each graduand is taken as they are on stage. The photographs taken at the Congregation will be available for you to download from the Faculty website after the Ceremony.  The Faculty does not bear the responsibility in providing an individual portrait for each graduand.  
 7. No drinks and food are allowed at any venues.