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Checklist for Graduands

Checklist for Graduands

Please take note of the following important dates and must-do tasks for graduands in order to get prepared for the Congregation.

Before the Congregation


Things to do When
1. Eligible graduands are notified by email and by post to register their attendance at Congregation on the Faculty website. Each graduand can request up to 2 guest tickets on a first-come-first-served basis. Online registration will be available from 09:00 of October 9, 2019 (Wed) to 17:00 of October 22, 2019 (Tue) (HK Time).

(NOTE: late registration after the deadline will NOT be accepted.)
Early October
2. Eligible graduands should collect the academic dress (cap, hood and gown) on campus. Please visit the HKU Congregation website  for the schedules. Early to mid of November
3. Eligible graduands will receive one graduand ticket and guest tickets (if you requested at the online registration) together with the important notes and name card bearing your name around 8-10 days before the Congregation. Eligible graduand should read through the important notes before the Congregation. 8-10 days before the Congregation
4. Please ensure that you and your guests know how to get to the venue. Few days before the Congregation

On the day of Congregation

  Things to do
 1. Graduands should bring with you to the Congregation your
(a) admission ticket (note: You will be seated in a seat specifically assigned to you. The admission ticket bears your seat number, which is allotted to you according to the order in which you will be presented for your degree)
(b) name card bearing your name
(c) full set of academic dress which includes cap, hood and gown (note: No spare academic dress or pins will be provided on-site. Before entering the Hall, you should already have your gown and hood on.  Graduands not wearing the proper academic dress will not be allowed on stage)
 2. Graduands should remind your guests to bring the admission tickets.  Each ticket admits one person only (children under 6 will not be admitted). Guests will be seated separately from the graduands.  Guest ticket(s) does not bear any seating number. 
 3. Admission tickets (both graduands and guests) should be presented at the Congregation venues upon entry.  Failure to present admission tickets (both graduands and guests) will NOT be allowed to enter the venues.
 4. Graduands should arrive at the venue 45 minutes before the scheduled time of the Congregation to enable the Stage Marshalling Officer to brief you on the procedures to follow at the Congregation.  
 5. Formal attire should be strictly observed on the date of Congregation.  Sports shoes, extremely high-heeled footwear, jeans, shorts and mini skirts should be avoided.  Failure to observe it will NOT be allowed to enter the Hall and go on stage.
 6. A photo of each graduand is taken as they are on stage. The photographs taken at the Congregation will be available for you to download from the Faculty website after the Ceremony.  The Faculty does not bear the responsibility in providing an individual portrait for each graduand. Guests are allowed to take photos but It is recommended to refrain from using bulky cameras and tripods inside the venue during the ceremony.  
 7. Guests should be asked not to stand in any of the aisles or exits, and not to get in the way of graduands during the ceremony.
 8. No drinks and food are allowed at any venues.